IT’S TIME TO GET ORGANIZED!
The WCSFA board has been working hard in the background on initial preparations towards hosting two, 2-day, mini-cons in 2017—Nothing But Games (NBG), in mid-June, and VCON Relaxicon 41½, in late October—and now it’s finally time to start getting the REAL work done.
We are starting with introductory organization meetings to bring together all the people willing and able to volunteer their time and efforts to each mini-con’s Con Organizing Committee (ConCom). Each ConCom will be responsible for managing the many moving parts needed to put on their event, requiring dedicated individuals with a variety of skills and experience. WCSFA-level appointees will have primary responsibility for coordinating volunteers, marketing, social media, sponsorships, and event financials, though, if possible they, will work in conjunction with others on the ConComs.
Anyone with the interest and the availability to do so is welcome to come out to the meetings for, and work on, either or both committees. What matters most is that you have a genuine desire to participate, a willingness to do your best and dedication to seeing your commitments through to their end. (If you are interested in participating on either or both ConComs but will be unable to attend the associated meeting, please let us know in advance by contacting the WCSFA Secretary.)
What follows is a summary of the core details about each mini-con along with information for their introductory organizational meetings.
Nothing But Games
- What: 2-Day, 24-Hour Gaming Convention
- When: June 17, 2017 @ 10:00 AM to June 18, 2017 @ 6:00 PM
- Where: Sheraton Vancouver Guildford Hotel, 1st Floor
- Base Weekend Rates: Not Yet Set
Imagine taking all the gaming from VCON, all the gaming from Northwest Fan Fest, and a dash of gaming you might not have seen before and smushing it all together into a 2-Day Gaming-Only extravaganza. That’s Nothing But Games.
The event will hopefully include as many of the following types of gaming as the volunteers on the NBG ConCom can support:
- Tabletop Gaming
- Modern and Retro Console Gaming
- Retro LAN Gaming
- Handheld Gaming
- Participatory Gaming (e.g. Human Battleship, Fandom Feud, Kill Dr Lucky in the Flesh)
There will be space set aside for a small number of scheduled panel sessions (1 or 2 an hour); a few vendors (up to twelve 10’x10′ booths); some tables for fan organizations (up to ten); and a low-key hospitality room.
We have also arranged to bring in several cabinet arcade games, and a pair of custom designed starship bridge sets running the Artemis Star Trek Bridge Simulator.
To be successful, the NBG ConCom will need people who can coordinate the different game areas, find programming guests and schedule panels, manage vendor applications, run onsite registration, run con operations, and run hospitality.
VCON Relaxicon 41½
- What: 2-Day “Relaxed” VCON (smaller footprint, just as friendly)
- When: October 29, 2017 @ 10:00 to October 30, 2017 @ 18:00 (+ a Dead Dog Party)
- Where: Sheraton Vancouver Guildford Hotel, 2nd Floor
- Base Weekend Rates: Adult $45; Student/Senior $35; Teen/Youth $25
VCON has always been a relaxed, friendly convention where we know that the pros are fans too; chatting up your favourite author or scriptwriter over a beer (or coffee) in hospitality is just the way we roll. This year will have most of what we’re known for, just scaled back a bit.
So we’ll have panels, readings, and even some workshops, just fewer running simultaneously than usual. We’ll have some space set aside for both console and tabletop gaming, and we should be able to fit a little participatory gaming into the schedule. We’d also love to have an art show, and it would be very nice to have a costume contest. We do expect to have several vendors and at least a few fan organizations in attendance. And, when you need a break, our (im)famous Hospitality Suite and Tap Room will be ready for you, there will surely be Room Parties on Saturday evening, and there’s definitely gonna be a Dead Dog Party.
Exactly what will end up on the weekend’s “playlist” depends a great deal on who joins the ConCom. It will need people to find programming guests and schedule panels, coordinate the different game areas, manage vendor applications, run onsite registration, run con operations, run hospitality, run the tap room, and manage fan organizations. For an Art Show, it needs an Art Show Director who is capable of handling artist applications, coordinating the gallery setup, managing the gallery space, organizing GoH award selection, handling artwork sales and coordinating gallery take down. For a Costume Contest, it requires a Costume Contest Director who can arrange for suitable judges, has a good idea about the rules for the event, can find (or be prepared to be) an MC for the event, and can obtain prizes for the winners.