We apologize to any of our members who wished to attend this event. Unfortunately, there have not been enough interest or tickets sold to date to justify continuing with the event.
We will likely arrange for another event like this in the months after VCON has happened when there will be more time for us to promote and publicize it.
– The WCSFA Board
Come and enjoy the best night of entertainment this side of the milky way.
Weird Science Fiction is a night of comedy, twisted poetry and titillating burlesque performances all inspired by science fiction and fantasy. Join your hosts Anita Johnson and Mallory Gallant at this West Coast Science Fiction Association fundraiser as we begin the countdown to VCON 41½.
We kick off the evening’s events with Vancouver’s favorite improv group The Fictionals serving up Improv x Science fiction A.K.A the laugh element. Our computer predicts a 99 % probability of hilarity with only a 16% chance of Orcs…
Then you shall not pass on the opportunity take your mind on an unexpected journey with the delightfully twisted poetry of Duncan Sheilds and the amazing burlesque talents of Diamond Minx and Lace Cadet as they set their phasers to stunning and school us in their wizarding ways.
Costumes are encouraged!
Location: 7 Dining Lounge (53 West Broadway, Vancouver) – map Time: Doors – 6:30pm; Show – 7:00pm Tickets: $15 in advance and $20 at the door Admission: 19+, Seating by General admission. Facebook Event:http://bit.ly/WCSFA-WSF-201709
The West Coast Science Fiction Association is happy to announce a call for submissions for the first annual WCSFA Fundraiser Anthology. The goal of these annual anthologies is to promote our member writers and raise funds for the WCSFA events we all love such as VCON, Northwest Fan Fest, and Nothing But Games!
The title of our inaugural anthology is: Power: In the Hands of One, In the Hands of Many
Submissions are open until midnight PDT November 30, 2017.
Late submissions will not be considered.
The theme for this year’s WCSFA anthology is The Transfer of Power. There are many ways power is transferred between people or groups of people: war, marriage, death, sacrifice, magic… the list goes on! We want to see a wide variety of ways power could be transferred.
Along with the theme, there is an Easter Egg requirement. Each anthology, regardless of the theme each year, will require an Easter Egg in each story related to the VCON theme of that year. An Easter Egg is a subtle reference to a theme, person, or object that will be noticed by those who know it’s there or get the reference but will not seem out of place for those who don’t. This year’s VCON theme is Relaxation, so at some point in every story, there must be something to do with relaxation. Think about many different forms of relaxation: individuals relaxing after a fight, laws being relaxed, tools used for relaxation, etc.
Note that the Easter Egg only needs to appear once (but can appear more than once) in every story to be considered. Do not focus on the Easter Egg as the main theme.
While we encourage submissions from people living anywhere, the final anthology will contain at least 80% Canadian authored content and at least 50% Western Canadian authored content (for these purposes, “Western” covers those living anywhere west and north of Ontario – so British Columbia, Alberta, Saskatchewan, Manitoba, Yukon, North West Territories and Nunavut).
As this anthology is meant as a fundraiser for WCSFA, we will not be able to offer payment for stories. We are asking for first world non-exclusive rights. Reprints will not be accepted.
We are accepting science fiction and fantasy submissions, as well as cross-genre submissions (as long as they are primarily science fiction or fantasy).
Fiction prose only, no poetry.
Up to 5,000 words. If you are submitting flash fiction, ensure the story and plot are strong and well developed.
Stories must be submitted as .doc or .docx only.
Include your name and contact information (email address, phone number, and city, province/state, and country of residence) in the email only. Do not include your name or contact information in the story document, as the selection process will be blind.
Formatting: first line indent, 12pt black font, 1-inch margins, 1.5 spacing, justified.
To submit your story for consideration for this anthology, email the word document and a short bio to anthology [at] wcsfa [dot] org with the subject “WCSFA 2018 Anthology Story Submission”. If you have questions about the anthology or the call for submissions email them to secretary [at] wcsfa [dot] org.
This anthology will be curated and edited by Ellen Michelle.
Ellen is a freelance fiction editor who specializes in speculative fiction (science fiction, fantasy, crime, mystery, and horror). She works primarily with independent and first time authors on novels and series, but she also has a passion for anthology curating. Most of her favourite work is cross-genre (as long as it’s not romance-focused) and weird in nature, and she appreciates dark and light fiction almost equally. You can read about some of the works she’s edited at her online portfolio and hear what some of the authors and editors she’s worked with have to say about her on her testimonials page.
Are you a gaming or geek related business? Become a sponsor or vendor at WCSFA’s newest convention, Nothing But Games! This two-day gaming extravaganza brings the best of analogue and digital gaming together in Metro Vancouver: tabletop, RPGs, arcade games, LAN games, and more.
Build positive public perception of your brand by helping to bring the geek fan community together!
The WCSFA board has been working hard in the background on initial preparations towards hosting two, 2-day, mini-cons in 2017—Nothing But Games (NBG), in mid-June, and VCON Relaxicon 41½, in late October—and now it’s finally time to start getting the REAL work done.
We will be holding introductory organizational meetings to bring together people willing and able to volunteer their time and efforts towards each mini-con’s Con Organizing Committee (ConCom). Each ConCom will be responsible for managing the many moving parts needed to put on their event, requiring dedicated individuals with a variety of skills and experience. WCSFA-level appointees will have primary responsibility for coordinating volunteers, marketing, social media, sponsorships, and event financials, though, if possible they, will work in conjunction with others on the ConComs.
Meeting Location 7842 Express Street, Burnaby (Fired Up Events) [map]
Anyone with the interest and the availability to do so is welcome to come out to the meetings for, and work on, either or both committees. What matters most is that you have a genuine desire to participate, a willingness to do your best and dedication to seeing your commitments through to their end.
If you are interested in participating on either or both ConComs but will be unable to attend the initial meeting (or missed the meeting), please let us know by contacting us.
We have included some basic information about each of the mini-cons below. Click on a button to go directly to the relevant section.
Each committee will require a designated chairperson to take charge of the overall direction and delegation of the committee’s activities, to work with the WCSFA treasurer, and for making regular status reports to the WCSFA board. If you would be interested in taking on this role for either committee, whether individually or in conjunction with a co- or vice-chair, please consider letting us know prior to the meeting by contacting us.
Imagine taking all the gaming from VCON, all the gaming from Northwest Fan Fest, and a dash of gaming you might not have seen before and smushing it all together into a 2-Day Gaming-Only extravaganza. That’s Nothing But Games.
The event will hopefully include as many of the following types of gaming as the volunteers on the NBG ConCom can support:
Modern and Retro Console Gaming
Retro LAN Gaming
Participatory Gaming (e.g. Human Battleship, Fandom Feud, Kill Dr Lucky in the Flesh, etc.)
There will be space set aside for a small number of scheduled panel sessions (1 or 2 an hour); a select number of vendors (eight to ten booths); some fan organization tables; and a low-key hospitality room.
To be successful, the NBG ConCom will need people who can coordinate hosts, schedules and tournaments in the different game areas; find gaming-related programming guests and schedule panels; manage vendor applications; run onsite registration; run con operations; and run hospitality.
VCON has always been a relaxed, friendly convention where we know that the pros are fans too; chatting up your favourite author or scriptwriter over a beer (or coffee) in hospitality is just the way we roll. This year will have most of what we’re known for, just scaled back a bit.
So we’ll have panels, readings, and even some workshops, just fewer running simultaneously than usual. We’ll have some space set aside for both console and tabletop gaming. We’d like to fit a little participatory gaming (e.g. Human Battleship, Fandom Feud, Kill Dr Lucky in the Flesh, etc.) into the schedule. We’d love to see an art show and a costume contest. It would be nice to have a cabaret dance as well. We will have a vendor hall and space for fan organizations. And, when you need a break, our (im)famous Hospitality Suite and Tap Room will be available, there will surely be Room Parties on Saturday evening, and there’s definitely gonna be a Dead Dog Party.
Exactly what will end up on the weekend’s “playlist” depends a great deal on who joins the ConCom. It will need people to find programming guests and schedule panels; coordinate the hosts and schedule for each gaming area; manage vendor applications; run registration; run con operations; run hospitality and the tap room; and manage fan organizations and room parties.
For participatory gaming, the ConCom needs someone who is interested in finding and coordinating individuals and groups interested in running such events and then working with programming to have them scheduled appropriately.
For an art show, the ConCom needs an Art Show Director who is capable of handling artist applications, coordinating the gallery setup, managing the gallery space, organizing GoH award selection, handling artwork sales and coordinating gallery take down.
For a costume contest, the ConCom needs a Costume Contest Director who can arrange for suitable judges, has a good sense for the rules for the event, can find (or be prepared to be) an MC for the event, and can obtain prizes for the winners.
For a cabaret dance requires someone able to find DJ’s willing to volunteer time to play dance music, decide what, if any, decorations will be set up, take applications for and schedule fan performers and find (or be prepared to be) an MC.
The West Coast Science Fiction Association (WCSFA) announced today that 2017 would be a “breakout year” for VCON– that is, they will be breaking out individual aspects of their annual three-day event into several, smaller, tightly focused events scheduled throughout the year.
VCON, the signature event for WCSFA is a long established general SF convention lasting three days but “Three days a year isn’t enough!” according to Chris Sturges, WCSFA president. “We have many more ideas and plans than we can fit in, we need more time! We tried the time travel convention (VCON 40), but that didn’t work.”
With that in mind, WCSFA is announcing a series of events in 2017, to allow more people to attend VCON related-events, and to bring the ideas and strengths of our volunteers to the forefront. So far we are planning:
VCON Relaxicon 41 ½.
We’re scaling back the traditional VCON just a bit, focussing more on people getting together with people. We want to make sure people have time to relax and enjoy the community that we’ve all worked to build. We can confirm that this event is a go and will be held 28-29 October 2017 at the Vancouver Guildford Sheraton Hotel.
Nothing But Games.
A 2-day event featuring tabletop and board games, console gaming, stand up arcade games, a Magic Tournament, head to head Artemis bridges, and much more.
All the Art.
A high profile art show featuring the best artists from our art show and invited guests, celebrating Science Fiction and fantasy artwork of all mediums.
We have many more events on our list, but we need your help! If you have an idea for an event or would like to help with one of the planned events, please contact the WCSFA Secretary at secretary [at] wcsfa [dot] org.
The West Coast Science Fiction Association (WCSFA) and The West Coast Fan Society (WCFS) announced today that the show will go on, as WCSFA agrees to accept stewardship of the Northwest Fan Fest convention (previously supported by WCFS) to ensure it will continue as the popular festival of genre media, cosplay and gaming that is has become, and will have the opportunity to grow to its fullest potential.
In the immortal words of Cameron Locke, president of WCFS, “The rumours of NWFF’s demise are greatly exaggerated!”
This year will see several smaller events hosted by WCSFA to promote all the most vital elements of NWFF and keep the heart of NWFF pumping.
“Northwest Fan Fest fills a vital niche in our community, it’s our duty to support it and help it grow,” said Chris Sturges, president of WCSFA, “We are planning a number of smaller events this year to support the community that puts on and attends NWFF.”
The events planned so far include a Walkoff-Rager event, a Gaming-only event, a Costume and Cosplay workshop series, and a Cosplay picnic. If you are interested in helping with these events or have an idea for a fan event, please contact the WCSFA Secretary at secretary [at] wcsfa [dot] org!
To: All Current WCSFA Members and Interested Parties From: West Coast Science Fiction Association 2016 Board of Directors
The West Coast Science Fiction Association (WCSFA) is now accepting applications from groups of fans interested in becoming the core of the organizing committee (ConCom) for the VCON 42 convention, to be held in October 2017 at a venue still to be determined.
In order for a committee bidding to run VCON to be considered, the requirements and procedures noted here must be met.
The WCSFA board highly recommends that anyone interested in being a VCON bid chair contact us to formally declare yourself much earlier than the bid deadlineso that we may provide you with information and documentation that will be useful for developing your bid.
WCSFA exists to support fan-run events like VCON and is ready to provide any declared bid chair with assistance to help bring about a strong bid. Such assistance may include but is not limited to access to shared resources, forwarding names of potential ConCom volunteers who come forward during the course of the bid process, financial budget advice, and specifics for required and traditional event activities.
PS: If you’re interested in helping to organize the event but don’t particularly wish to be a bid chair (and thus “in charge”), please let us know. We can then connect you with declared bid chairs and you can discuss where you would best fit in their organization.
A committee list with the names of at least five people with appropriate previous experience who will assume responsibility for the convention. This list must include the Chair, at least one Vice Chair, and a Treasurer, plus at least two others from the provided list of department heads.
Vice Chair (at least one)
Vice Chair, Business (Finances, Registration, Public Relations & Publications)
Vice-Chair, Front of House (Events, Exhibits, Program, Tech/AV)
Vice-Chair, Back of House (Venue, Hospitality, Operations, Services)
Public Relations (promotions & publicity)
Publications (program book content & ads)
Front of House Division
Back of House Division
This list does not include all possible departments your committee might have, only the ones the WCSFA board considers to be the most important for a committee to successfully run VCON. WCSFA can provide interested parties with a complete list of recommended departments and their responsibilities on request.
If there are multiple bids it is acceptable for them to share some members – e.g. the same person could be the Art Show Director for more than one bid, or the Vice Chair, Front of house for one bid could be the Programming Division Head for another – with the following restrictions:
A bid CHAIR may serve on another bid committee, but NOT as CHAIR, TREASURER or any VICE CHAIR
A bid TREASURER may serve on another bid committee, but NOT as TREASURER or CHAIR
A realistic, written, preliminary budget for the convention.
Samples from previous years and assistance will be provided by WCSFA in advance if requested.
One or both of the following:
Name(s) of prospective Guest(s) of Honour† who have indicated they are willing to attend if formally invited, and estimated expenses‡ of bringing them.
A theme for the convention, and suggested programming to go with that theme.
† WCSFA recommends planning for an Author Guest of Honour, an Artist Guest of Honor and up to two additional Guests of Honour from any appropriate fan area.
‡ VCON’s standard policy is that guests ARE NOT PAID appearance fees. Guests of Honor expenses may thus only include the cost of travel, hotel accommodation and a daily honorarium (currently at $50/day) for each scheduled convention day the guest will be in attendance.
WCSFA will provide copies of the bylaws and any other relevant documents to announced bid committees.
A vote of members of WCSFA who are in good standing will be taken at a general meeting to select a bid from among those that are brought forward. This meeting will be held no later than three weeks prior to the current year’s VCON, so as to provide time to generate publicity material in time to be distributed at that event.
Prior to this general membership meeting, the WCSFA Board will meet with the declared bid committee(s) to formulate a recommendation to take to the general membership. If the WCSFA executive feels that no acceptable VCON bid is forthcoming, they may recommend that no convention be held the next year unless an acceptable bid is presented within four months of the current year’s VCON. In the event of a late bid, another general membership meeting shall be called and vote taken.
For additional information about this Call for VCON 42 ConCom Bids, or anything else related to WCSFA, VCON or it’s other events, please feel free to contact any of the following: