Vendor FAQ
If you have any questions, please don’t hesitate to
You can apply for a table by filling out the application form available via the button below.
Space rates range from $45–$150 for 3ft, 6ft, or 8ft spots; the exact amount depends on the type of vendor you are.
Rates:
| Table Option | Personal | Maker | Retail† | Community† |
|---|---|---|---|---|
| 3ft Half-Table | $45 | $55 | $80 | $15 |
| 6ft Table | $70 | $85 | $115 | $35 |
| 8ft Table (lower floor) | $95 | $115 | $150 | — |
Notes:
- Personal table space is for vendors selling items from their homes and their personal collections, whether used or new.
- Maker table space is for vendors selling items they have created themselves, including but not limited to artwork, crafts, clothing, jewellery, cookies, authored books, etc.
- Retail table space† is for vendors who operate a physical retail store.
- Community table space† is for community organizations that wish to promote their organization to Fandom Bazaar attendees. The stated fee may be waived if the organization is able and willing to offer WCSFA a table swap at one of its events.
† In order to maintain the flea-market experience for our attendees, there will be a strict limit of 5 tables allocated to retail stores and 3 tables allocated to community organizations.
WCSFA† is the West Coast Speculative Fiction Association, a non-profit organization dedicated to promoting speculative genre media in British Columbia. This includes, but is not limited to: science fiction, fantasy, horror, paranormal, romantasy, gaming, costuming, and more. To learn more, explore our full website
† Pronounced WICK-sfa
No. The venue specifically forbids doing this.
Yes! But please make sure you let us know on your application so we can place you appropriately.
Some tables will be near power outlets, but we can not guarantee placement near one. We recommend that you ensure your devices are fully charged before the event.
There is Wi-Fi available at the venue, but it is tenuous at best, and Fandom Bazaar does not guarantee it will reliably work for any purpose.
- If Wi-Fi is required to process purchases, we advise you to plan to provide it yourself via a mobile phone hotspot.
Food: Vendors are allowed to sell food items, subject to the following restrictions and requirements:
- Fandom Bazaar is an unlicensed family-friendly event, and so alcohol, cannabis or THC-related products are prohibited.
- Food that is not commercially prepackaged must have an ingredient list available, either provided with the item, visibly posted at the table, or by request.
- If food samples are being served, the vendor must also comply with all manufacturing, labelling, licensing, and insurance guidelines for food products, and all appropriate permits must be in place and presented to Fandom Bazaar staff prior to the event.
Vendors are allowed to sell visual artwork that is adult / “not safe for work” (i.e., that depicts overtly / excessively sexual or gory subject matter), subject to the following restrictions and requirements:
- As Fandom Bazaar is an all-ages event, all NSFW items must be hidden until requested by an adult customer (age 18+) and promptly removed from public view once the customer has finished viewing them.
- If found to be in violation of this policy, the vendor will be warned once.
- A second violation will lead to the policy violation actions noted below.
Vendors are prohibited from selling real weapons, but are allowed to sell weapon-like props, subject to the following restrictions and requirements.
- BANNED: All weapons forbidden or restricted by local, provincial or federal law (e.g., live firearms — including airsoft, pellet, or paintball — tasers, spring-loaded batons, mace, switchblades, and butterfly knives), metal blades regardless of sharpness (e.g., knives, swords, katanas, axes, daggers), weapons that fire projectiles (e.g., bows and slingshots), blunt/heavy weapons (e.g., brass knuckles, nunchucks, metal batons, heavy hammers), or sharp pointed weapons (e.g. spears, javelins) are banned from being brought into the event or sold.
- Weapon-Like Props: Weapon-like props may be sold but will be subject to a security safety check before the event starts.
- Items that fail the check must not be displayed or sold at the table
- Approved items that are large and unwieldy or that could cause damage if misused must be displayed securely, such that they cannot be picked up or grabbed easily by attendees without the vendor’s assistance.
Stolen works: Vendors are prohibited from selling copied, traced, AI-generated, plagiarized, or otherwise stolen works in any media.
Counterfeit works: Vendors are prohibited from selling counterfeit merchandise of any kind, including, but not limited to, bootlegged media, unauthorized replicas of props or costumes, unlicensed action figures or toys, knockoff collectibles, and imitation autographed memorabilia.
If a vendor is found to be in violation of the food sales, NSFW material, weapons, and solen / AI counterfeit policies, they will be required to remove all offending items from sale at their table.
- For stolen or counterfeit works, this applies even if the vendor was initially unaware that the items in question were stolen or counterfeited.
- The vendor will not receive a refund even if they have few to no acceptable items remaining.
- A vendor who refuses to remove the offending items will be immediately removed from the event without refund and may be banned from being a vendor at some or all future events.
We strongly recommend that vendors make absolutely sure they know and can prove the provenance of anything they are selling, especially if it’s not something they designed or created themselves.
We encourage cosplay of all kinds at Fandom Bazaar! However, please keep it appropriate for all ages, as this is a family-friendly event.
At this time, masks are not required but are strongly encouraged for the health and safety of other vendors, attendees, and our volunteers. We recommend well-sealed N95 (or better) masks. Should BC public health adjust requirements in the future, Fandom Bazaar will comply with all requirements.
Contact us at fandombazaar@wcsfa.org as soon as possible, before the event, to request a refund. Please do not attend the event if you are sick.
Parking at the venue is minimal and is available on a first-come, first-served basis. There is also 2-hour local paid street parking available, and 3 nearby paid parking lots:
- Impark by Royal Columbian Hospital (off of Keary Street)
- Advanced Parking (287 Nelson’s Court)
- Impark (Columbia and Hospital)
Load-in begins at 9:00 am on the day of the event, and setup must be completed by 11:55 am (5 minutes before doors open).
- If your table is on the lower level, it’s easiest to load in from the back of the venue, through the alley.
- If your table is on the upper level, it’s easiest to load in from the front of the venue, on Keary Street.